Theater Arts Topics

Assignments

KEY: SM - Stage Manager. TD - Technical Director.

SES #	TOPICS	PERSONNEL	ASSIGNMENTS	NOTES
1	Production Chosen	Director Designers Producer	Script to TA Academic Admin. for copying and distribution to Rinaldi staff. Rights to be procured.
2	22 Weeks to Opening 1st Design Meeting	Full Design Team: [Director, Scenic, Costume, Lights, Sound Designers, TD.] Producer, (SM, Props optional)	Director Presents: Concept and Thoughts on Scope of Design Elements Discussion with Designers on Concept Rough Budgets Presented to Team Meeting Schedule is Discussed	Include faculty advisors for Student designers.
3	20 Weeks to Opening 2nd Design Meeting	Full Design Team, Producer, (SM, Props optional)	Design Team Presents: Research Preliminary Costume Sketches/Images or Fabrics Rough Ground Plan, and/or Sketches, and/or White Paper Model Lighting Images Color and Texture Ideas Sound Plot Ideas
4	18 Weeks to Opening 3rd Design Meeting	Full Design Team, Producer, (SM, Props optional)	Design Team Presents: Rough Model Updated Rough Groundplan and Section Pencil Costume Sketches Preliminary Lighting Palettes and Concept Props List (Note Special, Materials, Uses, Complex, etc.) Special Problems, Materials, Special Effects, Actor Movement, Bare Feet, Safety etc. Run Crews Needed Color Choices
5	16 Weeks to Opening 4th Design Meeting - Presentation	Full Design Team, Producer, SM, Props, Crew Heads, Publicity	All Design Elements Presented and Finalized Scenic Painted Model (or) Painted Renderings Groundplan Elevations Section Elevations of Built Props Costume Painted Sketches (or) Sketches with Swatches Lighting Story Board/Sketches Sound Sound Plot
6	15 Weeks to opening	TD	Prepare Working Drawings and Detailed Budget
7	14 Weeks to Opening 1st Prod Meeting	Full Design Team, Producer, SM, Props, Crew Heads, Publicity [Production team]	Introduction Of Production Team Discuss Missing Personnel Directors Remarks on Production and Design Production Email List Discuss Detailed Production Schedule Production Hours Requirements Area Reports
8	14 Weeks to Opening	TD	Finish Working Drawings, Order Materials.
9	13 Weeks to Opening	Set Shop	Start Scenic Construction	Director and Production Stage Manager meet to discuss their working relationship and needs. A plan for auditions is created.
10	11 Weeks to Opening 2nd Prod Meeting	Production Team	Fill in Missing Personnel Area Reports	Production Stage Manager gets audition ‘sides’ from Director.
11	11 Weeks to Opening	Director, SM, Producer	Auditions for Production	Assistant Stage Manager is prepared to read with actors in auditions.
12	10 Weeks to Opening	Costume	Actors Measurements
13	10 Weeks to Opening	Producer	Distribute Contact Info for Cast and Crew
14	8 Weeks to Opening 3rd Prod Meeting text	Production Team	Review Schedule Put In Schedule Rehearsal Schedule Review Missing Personnel Area Reports	Two weeks before rehearsal meet with the actors and the stage managers. Assign the actors the difficult task of learning the “foreign language” over the school break.
15	4 Weeks to Opening	Director, SM, Actors	Start Rehearsals	Production Stage Manager begins taking rehearsal notes that are sent each evening after rehearsal.
16	4 Weeks to Opening	TD, Crew	Put in Set - If Possible
17	4 Weeks to Opening 4th Prod Meeting	Production Team	Area Reports Rehearsal Details	Actors go to costume shop to get rehearsal shoes comparable to the ones they will use in the play. Ditto-any gear necessary, i.e. eyeglasses, skirt, etc. These are to be used in rehearsal daily.
18	3 Weeks to Opening 5th Prod Meeting	Production Team	Area Reports Rehearsal Details
19	2 Weeks to Opening 6th Prod Meeting	Production Team	Area Reports Rehearsal Details	Stumble Through rehearsal in which the entire play gets knitted together.
20	2 Weeks to Opening	Lights, Crew	Hang Lights	Actors off book please. Italian Run Through, to reduce dead air, and make the actors think and react and act on their feet.
21	1 Week to Opening 7th Prod Meeting	Production Team	Area Reports Rehearsal Details Production Week	Stage Manager meets with Director, Lighting Design and Sound Designer to do a “Dry Tech” of the play. This is done over coffee, with scripts, and no actors.
22	6 Days before Opening	All Except Costumes	Q to Q	IAP Prod meeting after
23	5 Days before Opening	All Except Costumes	Tech	Prod meeting after
24	4 Days before Opening	All	Tech/Dress	Prod meeting after
25	3 Days before Opening	All	Dress	Prod meeting after
26	2 Days before Opening	All	Dress	Prod meeting after
27	1 Day before Opening	All	Final Dress Photos	Prod meeting after
28	Opening		Enjoy
29	Performance Week 1		Thu, Fri, Sat Performances Photo Call Sat After Performance
30	Performance Week 2		Wed - Brush up Thu, Fri and Sat Performances Strike after Sat Peformance